Volunteer Information

Volunteer process

Step 1 - Complete volunteer application

Please complete the volunteer application by using the following link: Volunteer Application.

Step 2 - Submit all clearances and a headshot

Per Pennsylvania law, it is required that all persons having direct contact with school children obtain background checks and clearances. In the best interest of the safety and security of our students, Hatboro-Horsham School District requires the submission of these clearances before volunteering.

To volunteer within the Hatboro-Horsham School District, all clearances must be within one year of the submission date. All clearances are valid for five years once you complete the volunteer process. Please note that it can take up to two to three weeks for volunteers to be fully processed.

PA Criminal record check

Visit Pennsylvania Access To Criminal History(PATCH) Webpage

A guide to help you apply for the PA criminal record check: PA criminal record

  • Create a new volunteer record check when you enter the PATCH

  • Cost: Free

PA Child Abuse History Clearance

Visit Pennsylvania Child Welfare Information Solution (CWIS) Webpage

A guide to help you apply for the child abuse clearance: Child abuse/Forgot Username/Password

  • Create a new Individual Account when you enter the CWIS

  • Cost: Free

  • We only accept the results from CWIS. We don't accept any related training certificates.

FBI Fingerprinting (2 options)

To Option 1:  Volunteer Affirmation

  • If you have been a Pennsylvania resident for the past 10 consecutive years, you may submit the Volunteer Affirmation in place off fingerprinting.

To Option 2:  Visit IdentoGo Webpage

  • If you have been a Pennsylvania resident for fewer than 10 consecutive years, you must complete the fingerprinting process. Enroll at IdentoGo and make an appointment for digital fingerprinting at a location of your choice.

  • Cost: responsibility of the applicant

TB Test (Only required if you spend 10 hours or more a week with students)  
To TB test form

  • Volunteer Coaches and Volunteers who spend 10 hours or more a week with students must submit results of a recent TB test prior to volunteering.

  • TB tests are available through your doctor's office, a minute clinic or a local pharmacy.

  • Once the TB test is administered the results are read in 48-72 hours.

Headshot (Please provide digital version) 

  • Once your clearances are received and approved, we will make you a volunteer badge based on a picture of your submission.

  • We suggest a picture from about shoulder length which shows your face clearly. Using a solid background behind you if possible.

  • JPEG file is requested.

Example:

A suggested picture from about shoulder length which shows your face clearly.

Once you have obtained your clearances and a headshot, please send them (digital version, .jpeg) directly to Email Volunteers@hatboro-horsham.org.

Step 3- Approve Clearances

Please allow 48-72 hours for a HHSD representative to reply. Please be advised that response times may increase during peak season.

  • There are several peak times during the school year: the beginning of the school year, springtime, holiday parties, annual school events, and the end of the school year.

  • To reduce the turnaround time, it would be greatly appreciated if you could complete the volunteer process early during the school year.

Step 4- Your badge is ready for pick up!

You can pick up the badge at the Administration Building Reception area.

The address is 229 Meetinghouse Road, Horsham, PA 19044-2192.

We appreciate your interest in volunteering at HHSD!

Frequently Asked Questions